Updated on: December 30th, 2024 2:39 PM

GST Amendment: How to Change or Update the Specific Details on the GST Portal?

Updating or changing details on the GST portal is essential for businesses to maintain accurate and up-to-date records with tax authorities. The GST portal allows registered taxpayers to modify details such as their mobile number, email ID, and business address or even add additional businesses. Keeping these details current ensures seamless communication and compliance with GST regulations. This article provides a step-by-step guide on who can update their details, why GST amendment is necessary, and how to make specific changes effectively. Get expert help from IndiaFilings to make changes on the GST Portal on your behalf quickly and effectively!! [shortcode_50]

Who can update the GST registration details on the Portal?

The following individuals and entities are eligible to amend GST registration details on the portal:

• New GST registrants and regular taxpayers
• TDS/TCS registrants, UN Bodies, Embassies, and other notified entities with a UIN
• GST practitioners
• OIDAR (Online Information and Database Access or Retrieval) service providers
• Non-resident taxable persons

What are the Core and Non-Core Fields in the GST amendment?

GST registration details are categorised into core and non-core fields, enabling taxpayers to understand whether an amendment requires approval from the jurisdictional tax officer. Core field amendments need approval from authorities, while non-core field changes are approved automatically upon filing the amendment application. However, the amendment will be auto-approved if a tax officer does not respond to a core field amendment request within the prescribed timeframe.

Core Fields

The following are considered core fields under GST:

• Business name (Legal Name), provided the PAN remains unchanged.
• Principal and additional places of business, excluding changes involving a different state.
• Addition or removal of stakeholders, such as promoters, partners, Karta, managing committee members, or CEO.

Non-Core Fields

Non-core fields under GST are given below. As said, these fields can be amended without requiring approval. Examples include:

• Adding, removing, or updating bank account details.
• Modifying business details.
• Updating the description of goods and services.
• Editing state-specific information, provided there is no change in the state itself.
• Changing authorised signatories or representatives.
• Updating details of existing stakeholders, such as promoters, partners, or Karta.
• Minor changes should be made to the existing principal or additional places of business.

Learn how to amend GST registration details for core and non-core fields.

How to Change Mobile number in GST portal?

Changing the mobile number in the GST portal depends on whether the authorised signatory is the same person as the promoter/partner or a different individual.

When the Authorized Signatory is the Promoter/Partner:

• Login to GST Portal: Access your account on the GST portal and navigate to Services → Registration → Amendment of Registration Non-core Fields.
• Edit Promoter/Partner Details: Select the Promoter/Partners tab and click the Edit button next to the authorised signatory whose details you want to update.
• Update Mobile Number: Enter the new mobile number and click Save.
• OTP Verification: An OTP will be sent to the updated mobile number. Enter the OTP to verify the changes.
• Verification: Go to the Verification tab, tick the declaration box, and submit the form using DSC/E-signature/EVC. If using EVC, the OTP will be sent to the updated mobile number for final verification.
• Confirmation: You will receive an ARN (Application Reference Number) to track your application after submission. Once approved, the mobile number will be updated successfully.

When the Authorized Signatory is Different from the Promoter/Partner:

• Login to GST Portal: Access your account and go to Services → Registration → Amendment of Registration Non-core Fields.
• Add New Authorized Signatory: Navigate to the Authorized Signatory tab and click on Add New.
• Provide New Details: Enter the details of the new authorised signatory, including the mobile number you wish to update. Save the changes.
• Verification: Proceed to the Verification tab, tick the declaration, and submit the form using DSC/E-signature/EVC.
• Re-login and Modify Authorization: Wait for 15 minutes, then log in again and go to Services → Registration → Amendment of Registration Non-core Fields.
• Update Primary Signatory: In the Authorized Signatory tab, deselect the previous primary signatory and assign the new signatory as primary. Verify the mobile number with the OTP sent.
• Final Verification: Complete the process by submitting the form as described earlier.
• Confirmation: Once approved, you will receive a message confirming that the mobile number has been updated successfully.

How to Change Email ID in GST portal?

Changing the email ID on the GST portal follows the same steps as updating the mobile number. The key difference lies in updating the email ID instead of the mobile number at the respective steps.

• When the Authorised Signatory is the Promoter/Partner: Navigate to the Promoter/Partners tab during the amendment process and update the email ID. Verification will involve an OTP sent to the updated email address.
• When the Authorised Signatory is Different from the Promoter/Partner: Add the new authorised signatory with the updated email ID and complete the verification process as described. Ensure the new email ID is confirmed by OTP before submitting the changes.

Once approved, you will receive confirmation of the successful email update.

How to Change Address in GST portal?

Follow these steps to update your address on the GST Portal seamlessly:

Step 1: Log in to the GST Portal

Visit the official GST portal and log in using your registered username and password.

Step 2: Navigate to the Address Change Section

After logging in, go to the Services tab, click on Registration, and select the relevant Edit option. Then, choose Amendment of Registration Non-Core Fields to access the address change section.

Step 3: Update the Address

Edit the address details as required and provide a valid reason for the change.

Step 4: Attach Documentary Proof

Upload a scanned copy of the new address proof. Ensure the uploaded document complies with the portal’s size and format guidelines.

Step 5: Verify and Submit the Application

• Carefully review all the updated details for accuracy.
• Fill out Form GST REG-14 for the address change.
• Authenticate your application using a Digital Signature Certificate (DSC) or EVC.
• Submit the application for processing.

Step 6: Receive Acknowledgment and Track Progress

Once submitted, you will receive an acknowledgement receipt. Use this receipt to track the application status on the GST portal.

Step 7: ARN Generation and Approval

An Application Reference Number (ARN) will be generated post-submission, enabling you to track your application. A GST officer will review your request, and upon approval (within 15 days), the address change will take effect from the date of the specified event.

How to Change Bank Details in GST portal?

Updating your address in the GST portal is a straightforward process that ensures compliance with GST regulations. Follow these detailed steps to complete the address change:

Step 1: Visit the GST Portal

Access the official GST portal through the designated link.

Step 2: Log In to Your Account

Enter your username and password to log in, and you’ll be redirected to your GST dashboard.

Step 3: Navigate to the Registration Amendment Section

Click on the Services tab, then select Registration. Choose the Amendment of Registration option to proceed with the update.

Step 4: Update the Address

Go to the Principal Place of Business tab. Click on the Edit button next to the address details. Make the necessary changes to your address and provide a valid reason for the amendment.

Step 5: Submit and Verify the Application

After updating the address, review the details carefully. Proceed to digitally sign the application using a Digital Signature Certificate (DSC) or an Electronic Verification Code (EVC).

Step 6: Application Submission

Once verified, submit your application for approval.

Step 7: Approval by GST Authorities

The GST authorities will review and verify your request. Upon approval, the updated address will be reflected in the GST portal. This process ensures your GST registration details are up-to-date, facilitating seamless compliance and communication with tax authorities.

How to Add Additional place of business in GST Portal?

Below is a step-by-step guide to add an additional place of business in the GST Portal.

Step 1: Log in to the GST Portal

Begin by accessing your account on the GST portal using your credentials.

Step 2: Navigate to the Amendment of Core Fields

Go to Services → Registration, and select Amendment of Registration Core Fields.

Step 3: Access the Additional Place of Business Tab

A list of editable tabs will appear on your screen. Select the Additional Place of Business tab to proceed.

Step 4: Enter the Details of the Additional Place of Business

Once on the Additional Place of Business tab, click on the Add New button. Provide the required details, such as the address or PIN code, latitude and longitude, and other relevant information.

• Use the search box on the right corner of the map to input the address or coordinates. Auto-suggestions will appear once you enter at least two characters.
• Specify the reason for the amendment and the date of the change. Click Save to finalize the entry.

If this is your first time adding an additional place of business, you must go to the Principal Place of Business tab and select Yes under the option Have Additional Place of Business. You can also edit the address of an existing additional place of business for proper GST amendment.

Step 5: Verify and Submit the Application

Navigate to the Verification tab and follow these steps:

• Select the verification checkbox.
• Choose the name of the authorised signatory from the drop-down list.
• Enter the place and select the mode of digital signature (DSC or EVC).

Step 6: Confirmation and Approval

A confirmation message stating Successful Submission will appear on the screen after successful submission. You will receive an acknowledgement on your registered email and mobile number within 15 minutes. A tax official will review the amendment request. You will receive a notification via SMS and email regarding the approval or rejection of your application.

What are the consequences of failing to change or update current details on the GST Portal?

We have given below a few consequences that could occur if you fail to do the GST amendment and keep your details up-to-date, 

• Non-compliance with GST Regulations: Not updating details such as business address, bank account information, or authorised signatories can result in non-compliance with GST laws, leading to penalties.
• Difficulty in Claiming Refunds: If the business details are outdated, it can delay or prevent the processing of GST refunds, as mismatched information could lead to discrepancies.
• GST Returns Rejection: Incorrect or outdated details, such as bank account information, could result in the rejection of GST returns and tax filings.
• Potential Fines and Penalties: The GST authorities may impose fines or penalties for failing to maintain accurate and up-to-date records, per GST law provisions.

Conclusion

In conclusion, regularly updating and changing your details on the GST portal is crucial for ensuring compliance with tax regulations and avoiding potential legal and financial issues. By keeping business information such as mobile numbers, email IDs, addresses, and bank details up to date, businesses can maintain seamless communication with tax authorities, facilitate the timely processing of refunds, and avoid penalties or rejection of GST returns. Businesses must stay vigilant and adhere to the required steps for GST amendment, ensuring smooth operations and full compliance with GST laws.  IndiaFilings helps you seamlessly amend the GST registration details for core and non-core fields!! [shortcode_50]