GST Bill of Supply Format and Guide

GST Bill of Supply is a commercial document similar to the GST tax invoice issued by a supplier to the recipient of goods. The supplier issues the GST invoice only if GST applies on the transaction and CGST, SGST or IGST payable to the Government. During this scenario, the supplier provides Bill of supply after providing goods or services to the recipient. In this article, we look at the GST Bill of Supply in detail.

When should a bill of supply be issued?

Under GST, an invoice or a bill of supply should be issued if goods or services with a value of more than Rs.200 is supplied. It is issued instead of an invoice by the supplier if GST is not applicable to the transaction. For further reference, the following details some of the instances for issuing a bill of supply instead of a GST invoice.

Supplier NOT Registered under GST

Entities not registered under GST will not be eligible to collect GST from their customer or claim an input tax credit. Hence, entities not registered under GST with a turnover of less than Rs.20 lakhs in most states or Rs.10 lakhs in special category states can issue a bill of supply to the customer without mention of CGST, SGST, IGST and GST Compensation Cess component.

Supplier Dealing in Exempted Supplies

If an entity registered under GST is dealing only in exempted supplies, then a bill of supply should be issued instead of a tax invoice.

Composition Scheme Dealers

Entities registered under the GST composition scheme can only issue a bill of supply, as they are not eligible to collect GST or claim the input tax credit. Further, the bill of supply issued by an entity registered under composition scheme must mention the words "composition taxable person, not eligible to collect tax on supplies" at the top of the bill of supply.

Exporters

Export of goods is zero-rated under GST and GST is not applicable to a foreign recipient of the supply of goods or services. Hence, in the case of exports, the exporter can issue the bill of supply without mentioning the CGST, SGST, IGST and Cess. Similar to the bill of export issued by a composition scheme dealer, the bill of supply issued by an exporter must mention the following:

“Supply Meant For Export On Payment Of IGST”
“Supply Meant For Export Under Bond Or Letter Of Undertaking Without Payment Of IGST”

Know more about Export Bond under GST & Letter of Undertaking.

GST Bill of Supply Format

Bill of supply must be as per the format mentioned below and should mandatorily contain the following details:

Name, address and GSTIN of the supplier of goods or services.
Consecutive serial number, in one or multiple series, containing alphabets or numerals or special characters like a hyphen or dash and slash symbolised as “-” and “/”respectively, and any combination thereof, unique for a financial year.
Date of issue of the bill of supply
Name, address and GSTIN of the recipient, if registered under GST
If the recipient is not registered under GST, the name, address and place of supply must be mentioned on the bill of supply for transactions over Rs.50,000.
All entities having an annual turnover of more than Rs.1.5 crore should mention the HSN Code of goods or SAC code of service for the goods or services issued.
Description of goods or services.
Value of supply of goods or services taking into account discount or abatement, if any
Signature or digital signature of the supplier or his authorised representative

Creating the Bill of Supply

You can easily create a Bill of Supply using LEDGERS GST Software in less than a minute. Click on the link below to signup for free. [caption id="attachment_32997" align="aligncenter" width="1000"]