Meghalaya Factory Registration

In Meghalaya, the factory owners are required to register their premises with the local governing authority before starting operations. Factory license is a document issued by the Chief Inspector of Factories (CIF) to carry out the manufacturing process in the state. The premises where 10 or more persons are employed with the use of power in manufacturing activities, 20 or more persons are employed without the use of power in manufacturing activities are necessary to be registered under factories act 1948. Factory registration in India is governed and regulated by the provisions of the Factories Act, 1948. In this article, we look at the required documents and procedure for obtaining Meghalaya Factory license.

Objective of Factories Act, 1948

As per the Factories Act, a factory owner must get the Building Plan Approval from the Labour & Employment Department before applying for the factory registration. Under the Factories Act, 1948, the registration and renewal of factory licenses are also done to ensure the health and safety of workers. The Department maintains and regulates the record of each and every factory satisfying the conditions and rules of the Factories Act, 1948 regarding their workers, chemical usages, power consumptions and accepts returns that fall under various acts from those companies on a periodical basis. Factories Act, 1948 is formulated with the aim of ensuring the working conditions in factories, to regulate health, working hours of adults, safety welfare, and annual leave. This Act enacts a special provision in respect of young persons, children and women workmen who work in the factories.

Applicability of the Act

Factories Act, 1948 applies to those factories, which employs 100 or more workers. This legal law imposes upon the owner or the occupier with specific obligations to protect the workers. The legislation also empowers the state government to appoint persons as inspectors who possess the prescribed qualifications along with local limits.

Documents Required

The below listed are the document checklist for the approval of new factories plan under the Factories Act, 1948.

Application in Form No.1 to be obtained from the Department
Paid e-challan or payment receipt of Rs. 1000/- in original towards the payment of fees.
Approval for proposal or project by Meghalaya Investment Promotion & Facilitation Board / UdyogAadhar
Approval for the proposal/ by Meghalaya Investment Promotion & Facilitation Board or by Aadhar
No Objection Certificate (N.O.C) from any Local Authority such as Municipality / Panchayat / Meghalaya Industrial Development Corporation
Photo Copies of Approved plans
No Objection Certificate (N.O.C) from Meghalaya State Pollution Control Board (Consent to Establish / Consent to Operate and Authorization)
No Objection Certificate from Petroleum and Explosives Safety Organization in case of factories using / manufacturing /storing explosives or petroleum substances
No Objection Certificate from Directorate of Foods & Drugs Administration for pharmaceutical, foods, liquor, and drugs factories.
C from Captain of Ports/ Marmugao Port Trust for the shipyard, docks or any site near river banks, sea, etc.
List of directors and partners in case of company or firm with their permanent address and telephone numbers.
Board Resolution is appointing one of the Directors or partners as Occupier of the factory in the format given in the application form.
Ownership documents of the premises (Sale Deed or Lease Deed)
List of used raw material in the manufacturing process and the finished products manufactured in the factory.
Schematic flow chart of the manufacturing process
List of chemicals/ oils or solvents /gases that are stored, produced or discharged in the format given in the application form.
Information on wasted trade in the given format in the application form.
Statistical data in the given format in the application form.
Stability Certificate of the building/ shed or structure or work of engineering construction obtained from competent person approved by the (CIF) Chief Inspector of Factories.
Plans in duplicate in blueprint or CAD print prepared as per the guidelines are given in the application form.
Details of safety fittings, devices, equipment and the measures to be adopted with the list of protective wears.
List of machinery and types of equipment with their power rating in HP or kilowatts.
List of other steam or power generating equipment along with their information.
List of raw materials that are imported indicating the name of the country from where it is imported and the quantity imported.
Risk Analysis document in case of Major Accident Hazard installation / Chemical Unit
The above-listed document checklist is the same for the approval on the extension of factories plan.

Documents for registration of factories

Application form for registration (Form 2)
Paid e-challan or receipt in original towards payment of fees.
Documentary and the objective evidence in respect of compliance to the conditions, if any, laid during the approval of factory plans.

Document required for renewal of license of factories

Application form for renewal of license (Form 2)
Paid e-challan or receipt in original towards payment of fees

Note: All the required documents to be signed by occupier (proprietor, partner or director)

Applicable Fee Schedule

Every factory application made under these rules shall be accompanied by a treasury slip stating that the appropriate amount has been paid into the local treasury, under Head of the account. Fee Schedule realised under the Factories Act for Licensing and Registration of Factories for one year is tabulated below:

SCHEDULE A
A scale of fees payable for grant of licence and annual renewal thereof for factories defined under Sections 2(m) and 85 of the Factories Act, 1948 other than Electricity Generating (or transforming ) Stations
A quantity of (maximum) K.W. installed	Number of (maximum) persons to be employed on any one day during the year
	(1)	(2)	(3)	(4)	(5)	(6)	(7)	(8)
	Up to 20	From 21 - 50	From 51 to 100	From 101 to 250	From 251 - 500	From 501 to 750	From 751 to 1000	Above 1000
Nil	Rs. 400	Rs. 600	Rs. 1000	Rs. 1600	Rs. 1800	Rs. 2250	Rs. 2400	Rs. 2550
10 (K.W)	Rs. 800	Rs. 1050	Rs. 1375	Rs. 1700	Rs. 2100	Rs. 2475	Rs. 2875	Rs. 3650
50 (K.W)	Rs. 1050	Rs. 1375	Rs. 1700	Rs. 2100	Rs. 2475	Rs. 2875	Rs. 3650	Rs. 5400
100 (K.W)	Rs. 1375	Rs. 1700	Rs. 2100	Rs. 2475	Rs. 2875	Rs. 3650	Rs. 5400	Rs. 6700
250 (K.W)	Rs. 1700	Rs. 2100	Rs. 2475	Rs. 2875	Rs. 3650	Rs. 5400	Rs. 6700	Rs. 8050
500 (K.W)	Rs. 2100	Rs. 2475	Rs. 2875	Rs. 3650	Rs. 5400	Rs. 6700	Rs. 8050	Rs. 9400
1000 (K.W)	Rs. 2475	Rs. 2875	Rs. 3650	Rs. 5400	Rs. 6700	Rs. 8050	Rs. 9400	Rs. 12100
Above 1000 (K.W)	Rs. 4050	Rs. 5400	Rs. 6700	Rs. 8050	Rs. 9400	Rs. 10750	Rs. 12100	Rs. 13400

A scale of fees payable for grant of licence and annual renewal thereof for Electricity Generating (or transforming) Stations.

SCHEDULE B
The total installed capacity of the Generating/ Transforming Station (1)	Number of workers to be employed 0n any one day during the year on any one day during the year (2)	Fees payable (3)
50 (K.W)	10 or above	Rs. 240
100 (K.W)	Do	Rs. 450
150 (K.W)	Do	Rs. 575
300 (K.W)	Do	Rs. 750
750 (K.W)	Do	Rs. 900
1000 (K.W)	Do	Rs. 1020
5000 (K.W)	Do	Rs. 1680
10,000 (K.W)	Do	Rs. 2250
50,000 (K.W)	Do	Rs. 2800
Above 50,000 (K.W)	Do	Rs. 3375

Fee for the Amendment of Licence: The charge for the amendment of a licence shall be Rs. 50/- plus the amount by which the fee that would have been payable if the licence had been issued in the amended form (if any), exceeds the fee originally paid for the licence. Loss of Licence: Where a licence granted under these laws is lost or accidentally destroyed, and a duplicate license may be granted on payment of a fee of Rs. 50/-. Transfers of Licence: A fee of Rs. 10/- shall be charged on each such transfer licence application.

Application Procedure for Factory License

The applicants will have to follow the given steps to make an application for the factory registration:

Building Plan Approval

Step 1: Before applying for the factory license, the plan of the factory has to be approved by the Director or Joint Director Industrial Safety and Health and a Certificate of stability issued to the competent person. Form No. 1 has been attached below for a quick reference: [pdf-embedder url="https://www.indiafilings.com/learn/wp-content/uploads/2019/01/Form_1.pdf"] Step 2: Application for such permission will be made in application Form No. 1 which shall be accompanied by the below-listed documents:

A Flow Chart of the process of manufacturing supplemented by a brief description of the process in its various stages.
Plans, in duplicate, drawn to scale showing:
- The site of the factory/ premises and immediate surroundings including adjacent buildings and roads, other structures, drains etc.
- The elevation, plan and necessary cross-section of the various premises indicating all relevant information relating to ventilation, natural lighting and means of emergency escape in case of fire. The plans must also clearly indicate the position of the plant and machinery, aisles and passage-ways.
- Other particulars may require.

Step 3: If the Chief Inspector is satisfied that the plans are in consonance with the requirements of the Act he shall approve them by signing and returning to the applicant one copy of each plan. After the concerned department has approved the building plan, you can apply for the factory registration.

Approach Directorate of Factories Office

Step 4: You have to approach the Office of the Directorate of Factories, to get the factory license

Get the Application Form

Step 5: You have to get the application form from the concerned officials. Note: The application form of Meghalaya Factory License can also be downloaded from the official website of the Labour Department of Meghalaya. Form No. 2 has been attached below for a quick reference: [pdf-embedder url="https://www.indiafilings.com/learn/wp-content/uploads/2019/01/Form_2.pdf"]

Fill in the Right Credentials

Step 6: You have to fill out all the mandatory details in the application form.

Attach the Required Documents

Step 5: After filling the application form, attach all the required documents along with the form.

Submit the Application

Step 7: Once you have completed the application form, then you have to submit the application form in the office.

Get an Acknowledgement Slip

Step 8: Upon submission, the applicant will be provided with an acknowledgement slip for further reference.

Processing of Application

The Department starts the processing of Application after receiving all the supporting documents along with Form No. 2. If some shortcomings are founds during the scrutiny of application, then an email is sent for the faults found, and shortcomings are also listed in an inbox of the message board.

Renewal of Factory Licence

The applicants will have to follow the procedure given below to renew the factory license. Step 1: You can approach the Chief Inspector of your area for the renewal of a license. Note: Every application for the renewal of a licence shall be in Form No. 2, in duplicate, and will be made not less than 2 months before the date on which the licence expires. Every licence renewed under this law shall remain in force up to 31st December of the year for which the licence is renewed. Step 3: You have to submit the application for renewal along with updated information of the factory and other relevant forms if there is a change in the factory information. Step 4: The same fee shall be charged for the renewal of a factory licence. Step 5: Once you have completed the renewal application form, then you have to submit the application form in the office along with the prescribed fees.

Penalty

If the application for factory renewal is not received within the time specified in sub-rule(2), the factory licence shall be renewed only on payment of a fee 25 per cent in excess of the amount ordinarily payable for the factory licence.